Cuenta de cobro generator: bill your Colombian clients in PDF or Word

Individuals who aren’t required to issue invoices: those not registered for IVA who meet every condition in article 437 of Colombia’s Tax Code, and those who only provide services exempt from IVA, as long as their income for the year is below 3,500 UVT ($183.309.000 in 2026). Companies and anyone above the limit must issue electronic invoices.

Yes. The rules for not having to invoice refer to individuals and don’t depend on nationality, so the same limit applies: below 3,500 UVT ($183.309.000 in 2026). Most clients will ask for your RUT (Colombia’s tax registry). To register, the DIAN (Colombia’s tax authority) asks for a copy of your identity document; in practice people use a cédula de extranjería, a passport or a valid PPT. If you are outside Colombia, you can request registration online through the DIAN’s PQSR service. Your tax residency depends on how long you stay in the country: check it with an accountant.

An electronic invoice is validated by the DIAN and is issued by those required to invoice. A cuenta de cobro is a private document, not validated by the DIAN, that only people without that obligation can use. Note: not being registered for IVA does not, on its own, exempt you from invoicing; the DIAN says so in Oficio 907979 of 2020.

It’s best to sign it: the signature shows you issued it, and most clients require it. Print the PDF and sign it, or open the Word file and add your scanned signature before sending it.

It means you don’t charge IVA (Colombian VAT) because you meet the conditions in paragraph 3 of article 437: income below 3,500 UVT, no more than one business premises, no franchises and no taxed contracts above 3,500 UVT, among others. If you are about to sign a taxed contract above 3,500 UVT, you must register for IVA first.

Because whoever hires you must check that the contractor paid their health, pension and occupational risk contributions for the period before paying. That’s why many companies won’t process a cuenta de cobro without the payment form number (PILA).

The client who pays you calculates and deducts it, depending on the type of service and your situation, for example whether you file an income tax return. This tool doesn’t calculate it: if your client has told you how much they will deduct, enter it and the total due adjusts. The support article explains the most common cases.

Only in your browser, so you don’t have to type it every month. Nothing is sent to a server and the page link doesn’t carry your data. “Forget my data” deletes all of it.